Productive hours / year
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Productive time model
Applies to every role unless a role overrides its hours per weekh
d
wk
d/yr
d/yr
d/yr
d/yr
%
Share of attended hours spent on internal meetings, email, admin and downtime — not on the work you are costing.
%
Gross margin you want on the sell price, not a mark-up on cost.
Productive hours per person
Full-time equivalent, from the model on the leftProductive days / year
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| Attendance | |
| Contracted hours (hours/week × weeks/year) | — |
| Hours per working day | — |
| Days not worked (leave + holidays + sick + training) | — |
| Hours lost to days not worked | — |
| Hours attended at work | — |
| Productivity | |
| Non-productive / admin deduction | — |
| Productive hours per year | — |
| Versus the “2,080 hour” assumption | — |
Productive hours = (hours/week × weeks/year − days not worked × hours/day) × (1 − admin %)
Roles
Every rate and allowance is yours to enter — nothing is assumed for any countryCost by role
Per person, and multiplied by headcount| Role | Department | Head | Gross / person | On-costs % | Fixed costs | Loaded / person | Multiplier | Prod. hours | Cost / prod. hour | Charge-out | Loaded total |
|---|
Salary versus on-costs
What you pay the person, and what you pay on topCost per productive hour, ranked
The number that should drive pricing and make-or-buy decisionsTeam roll-up
All roles combined, at the headcount you enteredTotal fully-loaded cost / year
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Weighted on-cost multiplier
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| Headcount and pay | |
| Total headcount | — |
| Total gross salary | — |
| Percentage on-costs | — |
| Fixed annual costs | — |
| Total fully-loaded cost | — |
| Time and rate | |
| Total productive hours | — |
| Blended cost per productive hour | — |
| Blended charge-out at target margin | — |
| Productivity | |
| Output entered | — |
| Labour cost per unit of output | — |
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Cost by department
Roles grouped by the department name you entered| Department | Roles | Headcount | Gross salary | Loaded cost | Multiplier | Share of loaded cost |
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Employee versus contractor
Same work, two engagement models — cost onlyCost is not the deciding factor. Whether a worker is an employee or an independent contractor is a legal test applied to the facts of the working relationship, not a choice made on price. Getting it wrong is treated as misclassification in most countries and can trigger back contributions, back taxes, penalties and employment claims. Use this table to understand the money, and take qualified advice on the status.
| Role | Employee loaded cost | Employee cost / prod. hour | Contractor day rate | Days engaged | Contractor annual cost | Contractor cost / hour | Difference | Break-even day rate |
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